Records & Guidelines


image of a student reading material at orientationWelcome to the Registrar's Office at Bay College

The Registrar's Office is available to help students navigate their entire journey from acceptance to graduation. Here students can get help with registration, schedule changes, grades, transcripts, graduation, and commencement. For more details, go to myBay.

OFFICE HOURS
        Monday - Friday, 8:00 am - 5:00 pm

CONTACT INFORMATION 
  Sherry Segal, Registrar
        Phone: 906.217.4116
        FAX: 906.217.1687
        segals@baycollege.edu

   Becky Noblet, Records/Registration Assistant
        Phone: 906.217.4245
        FAX: 906.789.6953
        nobletb@baycollege.edu

TRANSCRIPTS
Follow this link to request a transcript.

CONFIDENTIALITY OF STUDENT RECORDS

Every effort is taken to maintain the accuracy and confidentiality of student records.  The Registrar has oversight of every student's permanent academic record.

Bay College is in compliance with the provisions of the Family Educational Rights and Privacy Act (FERPA) which provides that institutions maintain the confidentiality of students' education records.  Students have the right to examine and review information contained in their educational records and to challenge the content through the formal and informal guidelines established.  Bay College has adopted a policy wich explains in detail the procedures followed for compliance with provisions of the Act.  copies of the policy are available from the Registrar. 

Students may request to see their educational records being held by the College and peition the Registrar to have records corrected if they believe the record to be inaccurate, misleading, or in violation of their privacy rights.

DIRECTORY INFORMATION
FERPA allows disclosure of directory information to appropriate persons.  Such information is disclosed with caution and in a manner that protects our students.  Directory information is information that is not generally considered harmful or an invasion of privacy if disclosed.  The following information is considered directory information and may be disclosed upon request and without prior consent of the student in question.
     Name, Address, E-mail address
     Telephone listing (campus, home, emergency, and cell)
     Date and place of birth
     Candid photos from around campus
     Official photos for ID cards
     Program of study (Degree & Major)
     Participation in officially recognized activities
     Enrollment status (full-time, part-time, classification)
     Dates of attendance and graduation
     Degrees and awards received
     Most recent previous school attended (for transfer students)

Directory information does not include student identification numbers, social security numbers, or any other personally identifiable information.

Students may prohibit disclosure of directory information by filling out the Non-Disclosure Form which is available in the Registrar's Office. Questions concerning general disclosure of information should be addressed to the Registrar.  Students may designatre individuals who they want to have access to the information in their educational records by completing the appropriate form in the Records Office.

If a student believes his/her educational record is in error or that his/her rights have been violated, he/she may petition the Registrar to correct the records or wrong addressed.  Students may also file a complaint with the U.S. Department of Education by writing to:
     Family Policy Compliance Office
     U.S. Department of Education
     400 Maryland Avenue, S.W.
     Washington, D.C.   20202-5901

DEGREE VERIFICATION
Occasionally students need to verify their attendance or degree. Bay College uses the National Student Clearinghouse for verifications.

Students may follow this link to get an attendance verification (login required).

Students or employers may follow this link to get a degree verification (login required).