BAY de NOC COMMUNITY COLLEGE PERSONNEL POLICIES AND PROCEDURES

Originator: Board of Trustees

Revision Date:        February 2005

Subject: Absences

702 EXEMPT EMPLOYEES SICK LEAVE POLICY

It shall be the policy of the Bay de Noc Community College Board of Trustees to authorize sick leave at the rate of 1 1/2 days for each month, four hours bi-weekly, for all employees classified as exempt employees.  Sick leave may accumulate up to 130 work days, the time allotted for short-term disability.   The Master Agreement defines sick leave for full-time faculty, while the part-time agreement defines it for part-time faculty.

PROCEDURE:

702.1    Each new employee shall begin accumulating sick leave upon employment.

a. Five (5) days of sick leave shall be placed into the short-term disability bank within the first three (3) years of employment.  Employees will be notified when the five (5) day assessment is made.   If necessary, employees shall be assessed annually for the number of days necessary to keep the short-term disability bank solvent. 

b. Employees must use the accumulated sick leave, plus any annual vacation accumulation, to cover time lost at work due to illness or injury.   If the employee terminates employment prior to the end of the fiscal year, he/she must repay the college for any sick days used over the accumulated number of sick days.

c. In the event that an employee needs to use more sick time than they have accumulated, they are able to borrow time from the short-term disability bank.  This will be done with the authorization of the appropriate supervisor and the Vice President for Administrative Services/Controller. Short-term disability (Sick Leave Bank) may not be used for leave (FMLA) resulting from a family member’s illness or disability.  Time borrowed from the sick bank must be paid back.

702.2     Should it be necessary to miss work due to sudden illness or injury, please notify your supervisor as soon as it is reasonably   possible to do so.

702.3    After two weeks of continuous sick leave, sick leave days or vacation days will not accumulate while the employee is on that sick leave.

702.4    At any time, the college may request a doctor’s certificate as to the validity of the sick leave.

702.5    In cases of short-term disability leave, a salaried employee must provide the college with medical assurance that he/she is physically and mentally fit to return to work.

702.6    Sick leave is not to be used except as defined below:

a. Sickness or injury resulting in the temporary disability of the employee or a member of his/her immediate family.

b. Additional time off as a result of death, funeral or estate settlement in the employee’s immediate family.

702.7  Excessive use of sick leave shall be construed as physical inability to perform assigned job responsibilities and steps should be taken for separation.

702.8 No allowance will be made for sickness or any other compensable type of absence occurring during a scheduled holiday or vacation.  If an employee is absent because of illness or injury on one or both days surrounding a designated holiday or vacation, the college reserves the right to verify the reason for the absence.

Back to Personnel Policies and Procedures Index

Office: Human Resources
Publisher: Tina S. Doucette

Administrative Assistant to the

Director of Human Resources
URL:  http://www.baycollege.edu
Last Modified: October 11, 2005