Institutional Effectiveness

Achievements and outcomes

Technical graph on technology abstract background

It is the vision of the Office of Institutional Research and Effectiveness at Bay de Noc Community College to transform institutional data into a rich body of relevant strategic intelligence that is accessible and useful to decision-makers and to promote a culture of assessment that will provide continuous improvement of learning and services on the college campus.

The office strives to provide quality, timely, useful and user-friendly information and analysis services to support college and departmental planning, decision-making, and accreditation activities on campus, while coordinating and maintaining reporting requirements for external agencies and organizations.  The office provides leadership to integrate research and planning into College departments and programs.  The office will support the administrative decision making processes through increased visibility and utilization of research and planning, thus contributing significantly to the continuing efforts to improve quality and effectiveness of the College. The Office will serve as a reliable source for comprehensive and reliable information about the institution.

Enrollment
Fall 2017 1,853
Fall 2016 FTE (IPEDS: Fall 2016 full-time headcount + Fall 2016 part-time headcount *.335737) 1,090
Retention
Fall 2016 to Winter 2017 (Degree Seeking Fall 2016 non graduates returned Winter 2017) 82.8%
Fall 2016 to Fall 2017 (Degree Seeking Fall 2016 non graduates returned Fall 2017) 57.1%
Awards Conferred
2016 - 2017 403
Graduation Rates
2016-2017 (IPEDS Fall 2014 Cohort - Graduate in 150% of time) 30%
2016-2017 (IPEDS Fall 2014 Cohort - Non Graduates - Transfer Out Rate) 25%
Combined Completion Rate - IPEDS Fall 2013 Cohort 55%

Institutional Dashboard

The Institutional Research and Reporting office at Bay College has created this Institutional Dashboard using the updated March, 2017 Key Performance Indicators (KPIs). Please be sure to read the footnotes provided to understand various nuances of the data.

IPEDS Results: (Integrated Postsecondary Education Data System)
Item 2009 2010 2011 2012 2013 2014 Target Range Normal Range Action Required
Cohort size -> n = 495 n = 365 n = 348 n = 412 n = 305 n = 290      
IPEDS Completion Rate - (Graduation Rates (150% of time) + Transfer-Out Rate (Non Graduates)) 34% 38% 35% 48% 40% 55% >=43% 37 - 43% <37%
Goal: 2016 Cohort will have a 56% completion rate by 2019         Actual: 55%      
IPEDS Cohort: identified each fall and consists of first-time, full-time undergraduate students. Cohort students must be enrolled in 12 or more credits in the fall, and this must be their first post-secondary enrollment. (Exceptions are those that enroll in summer for the first time can be counted in the fall cohort, and those that earned college credits prior to high school graduation can be counted). This metric is what is used for the rates on the college navigator website. Cohort is defined and tracked from initial fall forward. Annually collected by the U.S. Department of Education's National Center for Education Statistics (NCES) during IPEDS reporting cycle.
IR Finding: Communication of our persistence goals for all students from fall to winter and fall to fall terms has become a standard, weekly communication at the college. It appears this is working, and should continue. Additionally, it is recommended that we begin working with the students without an award after their second year and make sure they are on the right path and have completion/transfer conversations.
Item 2010-12 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Target Range Normal Range Action Required
Cohort size -> n = 365 n = 348 n = 412 n = 305 n = 290 n = 252 n = 270 n = 268      
Fall to Winter Persistence 80% 85% 88% 85% 88% 83% 88% 85% >86% 82-86% <82%
Fall to Fall Persistence 53% 53% 59% 51% 56% 53% 54% 48% >56% 52-56% <52%
Completion Rate 150% of time to degree (Indicates Final % - Indicates in Progress) 21% 16% 24% 17% 30% 24% 10% 6% >22% 19-22% <19%
Transfer Rate (Indicates Final % - Indicates in Progress) 17% 19% 24% 23% 25% 17% 9% 0% >22% 19-22% <19%
Combined Completion Rate (Indicates Final % - Indicates in Progress) 38% 35% 48% 40% 55% 41% 19% 6% >47% 37-43% <37%
VFA Results: (Voluntary Framework of Accountability)
6 Year Cohort 2006 2007 2008 2009 2010 Target Range Normal Range Action Range
VFA Completion Rate (Completion or Transfer of First Time Students in 6 years) 68% 66% 52% 46% 45% > 62% 56-62% <56%
2 Year Cohort 2009 2011 2012 2013 2014 Target Range Normal Range Action Range
VFA progress by End of Year Two First Time in College (Completed/Transferred/Still Enrolled) 66% 65% 56% 65% 66% > 62% 56-62% <56%
VFA Cohort: The above cohort is identified by enrollment in the fall term and are new to the institution and hold a high school diploma, GED or other high school completion equivalent; enter Bay for first time since completion of high school diploma or equivalent; enroll in credit or developmental courses in that term AND have earned 12 semester credit hours by the end of the second academic-year of the tracking period AND are degree or certificate seeking students with no prior postsecondary experience and attend Bay for the first time. The VFA metric tracks students for six years, and includes those that are both full-time and part-time and includes them in the cohort based on the credit attainment at the end of two years. The VFA is the first-ever national accountability system to measure how 2-year colleges perform. Developed for community colleges, by community colleges with measures that encompass the full breadth of the community college mission and diversity of students' goals and educational experiences.
IR Finding: The VFA cohorts shown above were during the enrollment spike at Bay College. The VFA Completion Rates reflect those students that enrolled during our increased enrollment that did not retain or complete as our traditional cohorts typically would, and this is reflected in these six year rates. It is expected that cohorts for the years after 2013/2014 will show improved rates based on increased retention and persistence in current years and additional outreach being done in students services and academic support. The resulting VFA increased completion rate will take several years to reflect this change at six years, but current tertiary indicators are encouraging.
All Students: (Persistence is for Degree Seeking Students Only)
Item 2013-14 2014-15 2015-16 2016-17 2017-18 Target Range Normal Range Action Range
Fall to Fall Persistence 55% 53% 58% 57% 46% >58% 54-58% <54%
Fall to Winter Persistence 79% 78% 79% 83% 81% >81% 77-81% <77%
Retention (Completed the Course) 95% 97% 97% 97% 96% >97% 93-97% <93%
Pass Rate ('C' or better) 78% 79% 82% 83% 80% >80% 76-80% <76%
Withdrawal Rate 6% 3% 3% 3% 4% <3% 3-7% >7%
Dual Enrollment
Item 2013-14 2014-15 2015-16 2016-17 2017-18 Target Range Normal Range Action Range
Number of Dual Enrolled Students 267 303 372 418 478 >302 252-302 <252
Percent of Students Dual Enrolled 9% 12% 16% 19% 21% >12% 8-12% <8%
Number of Dual Enrolled Schools 21 21 21 25 27 >22 18-22 <18
Number of Credits for Dual Enrolled Students 1,968 2,012 2,632 3,218 3,563 >2226 1,626-2,226 <1,626
Percent of Credit Dual Enrollment 4% 5% 8% 9% 11% <5% 3-5% >3%
Dual Enrollment: This portion of Bay College's enrollment continues to grow and expand based on needs of the local high schools and increased outreach efforts and enhancements of this program.
Item 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Target Range Normal Range Action Range
Employee Satisfaction 3.8 3.8 3.8 3.9 3.9 4.1 >4.0 3.8-4.0 <3.8
Goal: 5% increase in employee satisfaction by Winter 2016       Actual: 1.2% 4.0%      
Item 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Target Range Normal Range Action Range
My Position 4.0 4.0 4.1 4.1 4.0 4.2 >4.1 3.9-4.1 <3.9
Immediate Supervisor 4.0 4.1 4.0 4.2 4.2 4.2 >4.2  4.0-4.2 <4.0
Presidential Leadership 3.6 3.6 3.4 3.7 3.8 4.1 >3.7 3.5-3.7 <3.5
Senior Leadership 3.5 3.4 3.4 3.6 3.7 4.0 >3.6 3.4-3.6 <3.4
Board of Trustees 3.8 3.8 3.4 3.6 3.8 4.1 >3.8 3.6-3.8 <3.6
Colleagues 3.9 3.9 4.1 4.0 3.9 4.1 >4.1 3.9-4.1 <3.9
College 3.8 3.8 3.8 3.9 3.8 4.1 >3.9 3.7-3.9 <3.7
Working Conditions 3.9 3.8 4.0 3.8 4.1 4.2 >4.0 3.8-4.0 <3.8
Benefits 3.9 4.0 4.1 4.0 4.0 4.1 >4.1 3.9-4.1 <3.9
College Employee Practices 3.3 3.2 3.3 3.5 3.4 3.6 >3.4 3.2-3.4 <3.2
College Communication 3.9 3.8 4.0 3.9 4.0 4.0 >4.0 3.8-4.0 <3.8
"Community Survey (Satisfied/Highly Satisfied)" 2014 2015 2016 2017 Target Range Normal Range Action Range
Total Respondents 60% 53% 61% 65% >61% 55-61% <55%
Not Applicable Responds Removed 81% 85% 93% 94% >89% 83-89% <83%
Calculated Mean:       4.40      
Goal: Increase Community Success from 3.9 to 4.0 by Winter 2018.       Actual: 1%    
Item 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Target Range Normal Range Action Range
Number of Noncredit Students (Duplicated) M-TEC 1,916 2,150 1,740 1,720 1,406 1,546 >1,986 1,586-1,986 <1,586
Item National Mean FTE 1501-2250 2012 2013 2014 2015 2016 2017 2017 Target 3-5 Year Goal
Composite Financial indicator Score (CFI) NA NA 0.3407 0.43700 1.93000 1.03000 1.67000 2.01000 1.5-2.0 1.5-2.0
Item National Mean FTE 1501-2250 2012 2013 2014 2015 2016 2017 2017 Target 3-5 Year Goal
Primary Reserve Ratio 0.4500 0.5100 0.1271 0.1204 0.1770 0.2760 0.3910 0.3020 0.1300 .25-.40
Net Operating Revenue Ratio 5.90% 4.90% -2.22% -1.21% 4.76% -2.80% -0.50% 0.47% 1-1.5% 1-3%
Return on Net Assets Ratio 7.00% 6.80% -1.97% -1.06% 4.57% -1.80% .050% 0.04% 0.89% 3-4%
Viability Ratio 0.7500 0.6300 0.3613 0.3892 0.7638 0.8300 0.7490 0.5810 0.5100 <.75
Equity Ratio NA NA 0.70 0.72 0.76 0.67 0.59 0.59 0.70 <.65
Days cash on hand 90-180 NA 64 62 78 71 70 109 75 <90
Top